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Is Your Tampa Business Using Document Scanning Services?

Scanning

Information is every Tampa business’s lifeblood; after all, it’s what every organization relies on for processes, communication, and development.  Damaged or lost data could result in disruptions in day to day business procedures or financial loss.

The reality is that your employees must have constant access to a wide variety of documents on an on-going basis, so it is critical that information is secure, organized, and easy to locate when it’s needed. Keeping endless documents stored away in filing cabinets and desks, often leads to excess clutter, especially when volume increases and there’s simply not enough space.  Files that are not maintained securely can be a security threat to your business and often contribute to unproductive behavior among your staff.  Nobody wants to spend countless hours sorting through endless file folders to locate specific documents, especially when it’s related to a time sensitive matter. So how can your Tampa business improve its internal document management program?

Consider turning to document scanning solutions for the most convenient form of information access and storage. What’s the advantage? Once documents are scanned, they can be electronically stored on a hard drive, CD or DVD, online database or program, etc. BRM in Tampa will provide this service to your business, saving you the time that’s involved in scanning and organizing all of your businesses documents.

Every business in Tampa can benefit from document scanning, but the following industries specifically should turn to scanning for improved business efficiencies:

Financial Institutions – The security at banks and other financial institutions is always at risk. Any leaked bank account information could cause detrimental damage. Scanning and then shredding paper bank statements is the best method for protecting these assets.

Law Firms – Law firms generate, circulate, and store a vast amount of critical documents. Law offices that utilize document scanning services are more organized and can work more effectively as data remains secure, and is right at their fingertips at all times.

Medical Offices – Should there be an emergency, having instant access to your patient records could be life-saving. Scanning patient files so that information can be located electronically is not only smart practice, it’s simply vital for the medical field.

Government Offices – Due to the fact that government offices are flooded with confidential files that require ongoing access, document scanning can improve internal security measures significantly, and prevent the risk of data breach.

Educational Institutions – For every student, there are hundreds of documents associated with their name. Scanning important student records is the easiest form of reference when it comes to student progress, report cards, and/or providing parental feedback.

Every company in Tampa should see the value in document scanning services, but if you are affiliated with any of the above industries, we can’t emphasize its worth enough. Contact BRM today for a free no obligation consultation on how to establish custom document scanning and image file delivery protocols, unique to your organization’s work flow integration requirements. Call 1-888-896-6222

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