Online Records Management

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Online Records Management

Developing an effective records management plan to deal with inactive hardcopy records inventories is one of the most cost effective safeguards your organization can implement.


Online Records Management

There are hundreds of state and federal regulations that have application to the retention of business records in the United States. At BRM our experienced staff will work with you to help you meet the requirements of federal and state governmental regulations that have impact on your business such as the HITECH, the Health Insurance Portability and Accountability Act (HIPAA), the Gramm-Leach-Bliley ACT (GLB), the Fair and Accurate Credit Transactions Act (FACTA), and Sarbanes-Oxley (SOX). Establishing a partnership with a commercial record storage service provider like BRM will ensure that.


Securely store your records off-site with BRM and manage your confidential information throughout its life cycle with BRM’s Online Records Management utility, RSWEB®.


Developing systems to help your organization quickly locate files for retrieval and delivery during your information’s life cycle is one small part of the responsibility of a commercial Records Management and Storage service provider. In a broader context, providing tools that can help you make decisions on when files and records can be destroyed is equally as important, if not more critical. With BRM, access to these solutions is just a mouse click away.


Carton Inventory Management Online

BRM’s online management utility, RSWEB®, provides our clients secure access to their records storage inventory databases online. Every storage container is barcoded, indexed, and tracked within our secure records storage facility. Activity is monitored by username and password authorization. Authorized users can research inventories, annotate indexing descriptions, review retention schedules, order retrievals and process destruction initiatives.

File Inventory Management Online

BRM can also provide for database construction services to barcode and index individual files within a storage carton. File databases can be made available online via RSWEB® for tracking, and retrieval requests.

For more information on how BRM can assist you with off-site storage solutions for your inactive business records visit our Records Storage and Management Services page.

  • Control the growth of record storage inventories with retention scheduling
  • Reduce operating costs with improved efficiency & productivity with online records management
  • Minimize litigation risks by destroying records in a timely manner, and in accordance with applicable
  • Safeguard vital information by storing it off-site
  • Integrate your resident Document Management Systems with BRM’s off-site records storage
    management systems