Your organization’s Records Management Program should be a central component of your regulatory compliance efforts.
In today’s business environment, organizations are faced with hundreds of compliance standards from local, state, federal, and industry specific regulators. Today more than ever, your organization faces severe risks and penalties for non-compliance. This means that it has never been more critical to partner with responsible service providers to assist your organization with protecting the integrity of your records management program. BRM will help ensure that you’re in compliance with your organization’s records management policies as well as state, federal, and industry specific regulations as would pertain to records management in the broad sense by providing you with the tools necessary to document and evidence retention scheduling initiatives, process security protocols, electronic discovery, and confidential information destruction certification.
For more information on industry specific regulations that continue to play a significant role in many organizations’ Records Management Programs please visit our Regulatory Compliance page.
There are hundreds of state and federal regulations that have application to the retention of business records in the United States. At BRM our experienced staff will work with you to help you meet the requirements of federal and state governmental regulations that have impact on your business such as the HITECH, the Health Insurance Portability and Accountability Act (HIPAA), the Gramm-Leach-Bliley ACT (GLB), the Fair and Accurate Credit Transactions Act (FACTA), and Sarbanes-Oxley (SOX). Establishing a partnership with a commercial record storage service provider like BRM will ensure that.
Ultimately the responsibility for protecting the integrity of your records management program is yours, and yours alone.
Understanding that the ultimate goal for your business is to protect the integrity of your organization’s records management programs it is crucial that you partner with a records and information management service provider that has familiarity with industry specific records management laws and regulations and can help you with compliance.
Be sure to thoroughly research the applicability of state and federal records management laws with the assistance of competent legal counsel.
At BRM our goal is to assist you in designing defensible management protocols that are required to properly document your inactive records management program, and police your established retention policies. Before we can design these management protocols it is imperative that your create retention policies specific to each of your records classifications with the assistance of your senior executive team and risk management department.
For assistance with creating retention schedules and in determining the applicability of state and federal regulatory compliance initiatives that may have application to your business, BRM recommends that you seek counsel from a legal professional competent in governmental and administrative law. Any references to applicability of the laws and administrative regulatory requirements provided herein are provided for informational purposes only and should not be construed as legal advice.
- Research applicability of state and federal laws for your organization with the assistance of competent legal counsel
- Develop consistent records retention and destruction policies
- Records destruction should be timely, consistent, and performed in the ordinary course of business
- Make a significant organizational commitment to records management
- Educate your organization on the importance of records management
- Reduce risk due to unauthorized or inadvertent disclosure of confidential information
- Protect the integrity of your organizations records management programs by partnering with a service provider that thoroughly understands records management laws and regulations and can help you with compliance