Offsite File Storage will Improve Your Bottom Line
All Tampa businesses need to store records in one form or another. In fact, adhering to a records storage plan is a legal obligation for many industries. But maintaining compliance can be a complicated and difficult task, especially for companies with little records management experience. Although many attempt to store records in-house to save money, compliance issues often end up costing more in the long run.
Due to the fact that regulations are continually changing, many organizations will turn to offsite records storage as an easier solution. In doing so, you’re protected from potential liabilities for non-compliance procedures. Not to mention, when it comes to saving on internal costs, outsourcing file storage to professionals allows your employees to focus on the job duties they were hired to do. Saving time on internal resources, means you save when it comes to your bottom line.
Let’s take a look at some of the key advantages of professional file storage, and what exactly it’ll do for your bottom line:
Reduce Time Spent on File Retrieval
When your employees spend their workday hours searching aimlessly for files, this is a huge loss of internal productivity, also known as your money. This is the case for all companies of all industries. Offsite file storage offered by industry experts makes file retrieval quick and convenient. Business Records Management in Tampa will even supply you with online retrieval, digital scanning, and customized indexing so that your files are always easy to locate at your convenience.
Save Storage Space
Once business files begin to pile up, it’s usually pretty difficult to minimize how much space your document storage is taking up. If your Tampa organization is noticing that desk and storage space is at a minimum, it may be a pretty clear sign to consider outsourcing. When you store your files in a secure facility, suddenly you can use that valuable office space for more effective purposes. Plus, chances are you have several documents that don’t need to be stored any longer. This is the perfect opportunity to sift through documents and determine what needs to be stored, and what can be securely destroyed.
Save In-House Storage Expenses
The biggest savings in regards to offsite file storage is the amount of money you save on in-house storage costs. File storage can take up a vast volume of square footage in your office. You can reduce a significant amount of your leased space just by redirecting your records to an offsite records storage facility. In addition to decreasing the amount of wasted space, you will also have the advantage of increased security for your critical data.
Save Documents from Risk of Outside Damage
Sometimes it is difficult, or even impossible to put a value on particular documents. If they get ruined in a fire, flood, etc, the impact could be very devastating on your Tampa business.
Document storage facilities such as Business Records Management in Tampa are designed with the protection of your sensitive documents in mind. Our file storage facility is equipped with fire protection and alarm systems, as well as anti-flood systems to stop potential damage to your sensitive records.
Call us today at 888-896-6222 for more information.