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Documents You Should be Shredding

Shredded Paper in BasketEvery organization whether large or small circulates and distributes a high volume of information on an ongoing basis. Unless your company has an internal document management process in place, it can be difficult determining what documents should be stored and what should be shred when no longer needed.

Business Records Management in Tampa can assist your business when it comes to which documents should be carefully protected and securely shred. Why is this a critical consideration for your company? Not only could your business be at risk of a data breach if sensitive data is exposed, but your customers/employees may be at risk too; the days of throwing everything in the trash or recycling bin are simply long over and far too threatening. In fact identity theft and business fraud can result in devastating penalties for all parties involved.  Privacy regulations here in Tampa and the rest of the United States have set strict standards in place when it comes to properly disposing of confidential information, with specific penalties for those that fail to comply.

Every day, there are Tampa companies who simply task their employees to manage and dispose of internal business documents. While it seems like a reasonable and easy solution, most individuals are not trained properly when it comes to privacy precautions and the need to record and track what’s being shred. These are important factors to think about prior to taking on this role in-house at your place of business.

In an effort to save time and money, and to guarantee your information is 100% secure, it’s highly recommended that you hire a professional document shredding business in Tampa. At Business Records Management, we have the experience, training, and shred equipment to supply your business with the security it needs. You can rest assured our shredding process maintains a strict chain of custody, empathizing the protection of your privacy above all else. The safe and secure disposal of documents can prevent your organization from being fined or from receiving bad publicity (e.g. news story or social media storm).

More companies are adopting a ‘shred-all’ policy to avoid the confusion around what requires shredding. It removes the guessing work off your employees and allows them to focus on their day to day job duties they were hired to do in the first place.

Below is a list of documents that you should be shredding securely:

Business Documents

  • Client Lists
  • Inventory Lists
  • Pricing
  • Contracts
  • Bids and Quotes
  • Proposals
  • Cancelled Checks
  • Tax Forms
  • Legal Records
  • Budget Documentation
  • Financial Documents
  • Blueprints
  • Payroll Data
  • Accounting Records
  • Market Research
  • Audits
  • Training Information
  • Sales Forecasts
  • Competitor Details
  • New Product Data
  • Account Documents
  • Phone Numbers

 

 

Personal Documents

  • Credit and Debit Card Documents
  • Addresses
  • Cancelled and Voided Checks
  • Pay Stubs
  • ATM Receipts
  • Bank Statements
  • Passport Number
  • Tax Information
  • Drivers License Numbers
  • Bank Account Information
  • Resumes
  • Insurance Polices
  • Telephone Numbers
  • Credit Reports
  • Travel Itineraries
  • Junk Mail
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